Clark Search Group is a professional recruitment agency committed to the utmost respect for the Personal Information entrusted to it. We believe that information collected about our candidates belongs to them, and our policy has always been to treat and use it sensitively and ethically. We share information only with candidates' express consent; maintain complete confidentiality when using it for internal marketing and research purposes; and ensure that candidates have control over it. Recent changes to the Privacy Act (2000) reflect Clark Search Group's own ethical views and have our whole-hearted support.
This Privacy Statement explains our policies and practices with regard to personal information collected in the course of our business

Our Pledge
Clark Search Group is committed to the protection of our candidates' and clients' privacy. As a result of our commitment, we pledge to:
• maintain the strictest confidence with respect to all of the personal information entrusted to us;
• get explicit or implicit consent before collecting any personal information;
• get explicit consent before sharing any personal information with third parties (except as defined in "Disclosure of Personal Information," below);
• ensure that candidates have reasonable access to personal information, and the right to correct, delete or add to that information;
• ensure that candidates have the right to withdraw consent to collection and use of personal information.

Consent
Submission of your resume, covering letter and other documents to Clark Search Group is deemed to imply your consent for Clark Search Group to record and retain that personal information, to compare your profile with job requirements, and to contact you with potential opportunities. You also implicitly consent to our use of the information for our own internal processes, while protecting your confidentiality.

Clark Search Group will safeguard the confidentiality of your personal information until you explicitly give your consent to do otherwise, except where required by law. We will contact you by telephone or e-mail each time to obtain your permission to disclose your information to a client, and obtain your authorization to contact your references prior to doing so.

You can, at any time, withdraw your implicit or explicit consent to collect, use or disclose your personal information, by contacting our Privacy Officer.

Collection of Personal Information
Clark Search Group collects information to enable matching candidates with our clients' staffing needs, to effect such placements, and to understand the marketplace in which we operate. We are deeply aware that some of this information is highly personal, and we therefore collect, use and share it only with candidate's consent, or for a very few purposes which could reasonably be considered appropriate.

Clark Search Group collects personal information through a variety of methods, including:
• Resumes and covering letters supplied by our candidates
• Responses to advertisements
• Telephone interviews, face-to-face interviews, and follow-up conversations
• Referrals
• Applications through our website
• Job board postings (e.g. Workopolis)

The information that we collect includes, but is not limited to, the following:
• Resumes, curricula vitae, reference letters, and similar documentation
• E-mail and mailing addresses, telephone numbers, other contact information
• Educational details, certifications, designations, etc.
• Names and contact information of references
• Work performance, workplace incidents, leaves-of-absence, etc.
• Company name (if incorporated, sole proprietor or partner)
• Salary, consulting or contract rates, other remuneration
• Job/role and location preferences
• Specializations

From time to time, certain other very sensitive information may be collected and used for specific purposes (payroll and/or security checks, where required) described herein. These are:
• Social Insurance Number
• Date and place of birth

We might supplement our data with information from third parties. For instance, if inaccurate postal codes are received, we may use third party software (e.g. Canada Post) to retrieve correct information.

All personal information is electronically stored in our secure database. From time to time, printouts may be required, which are maintained in a secure fashion and destroyed when the specific requirement no longer exists.

Use of Personal Information
We use personal information only for specific and limited purposes. We ask for and collect only such data as is adequate and relevant for these purposes, which include the following:
• To determine suitability for and interest in potential permanent or contract placements within one or more of our client companies
• To determine an appropriate rate of pay or contract fee for such a placement
• To establish references required by our clients
• Internal research or marketing purposes, using aggregated data (multiple candidates) with no individual identifying marks whatsoever
• To help us improve our services or resolve any problems.

Disclosure of Personal Information
As part of the service we provide to our candidates and clients, some personal information must be disclosed from time to time. We do not disclose, share, sell or distribute personal information with unrelated third parties, except in the following specific circumstances:
• With direct consent, to share personal information with a client, in order to begin the process of securing employment for a candidate. We ask for consent for each and every separate disclosure.
• We will disclose your resume, salary or rate information, information with respect to language skills, work experience, insights gained from interviews and references.
Personal information may be transferred to third parties who act for or on behalf of Clark Search Group, or in connection with its business, for further processing in accordance with the purposes for which the data was originally collected.
• Resume formatting pool.
• Payroll processor.
• Affiliate Placement Organization.